Laurel Delaney is a former expert for The Balance Small Business, and is the founder and president of Global Trade Source, Ltd. She is also the author of three books on exporting. the export packing list would provide the key information with regards to the items that are being packed for the purpose of exports. An export packing list is a detailed document that states all of the product and packaging details contained in each shipment. An export packing list, for example, is far more detailed than a domestic one. This information is part of "A Basic Guide to Exporting" provided by the U.S. Commercial Service to assist U.S. companies in exporting. Because they will use this form to clear your goods, it must match the commercial invoice in quantity, description, and all other items. A packing list is a document used in international trade, that provides the exporter, the international freight forwarder, and the ultimate consignee with information about the shipment. All of this information is based on the packing list. Packing list: The packing list details all the contents of each package within your shipment. This is used when 1 or more full containers are shipped. Dock Code Part No. Packing List is a more informative and detailed description of the packed goods for import or export. Do not confuse a packing list with a fumigation certificate. BOLs are important in case anything happens to the merchandise in transit. A packing list document must be created for any export shipment travelling by seafreight (FCL, LCL or Breakbulk) or airfreight. It is the responsibility of the shippers and forwarding agents to determine the total weight and volume of the shipment, and whether or not the correct cargo—as indicated—is being shipped. The packing list is a necessary safeguard against shipping incorrect cargo internationally. Then rename the document "PACKING LIST" in big, bold letters. When creating a packing list document, shippers must ensure that the document contains all of the correct information. The Importance and Preparation of Import and Export Packing Lists, Why Export Packing Lists are so Important, Here's a Helpful Checklist to Expedite Clearance of Goods on Imports, These Eight Tips Will Help New Importers Succeed, Basic Export Shipping Documentation You Will Need, What You Need to Ship Cargo by Ocean or Air. A bill of lading is a receipt that acknowledges receipt of cargo for export or import shipment. What is Packing List in Import Export Business? It indicates the packing material used for packaging and the number of bags per master packaging. This format allows you to detail the packages used in LCL (Less-than-Container-Load) and Airfreight shipments. PACKING LIST Page _____ of _____ Description of Goods (Part #, Serial #, etc.) This list also includes details about how the shipment is packed and the marks and numbers that are noted on the outside of the boxes. A seller-prepared commercial document indicating the net and gross weights, dimensions and contents of all shipping pieces (boxes, crates, bundles, etc.) There are different ways to create a packing list template, depending on the type of shipment and how the goods have been packaged. What Is a Purchase Order and How Can It Benefit Your Business? Packing list. This is a formal document that itemises quite a number of details about the cargo such as: Your name and contact details The importer's/consignee's/buyer's name, address and contact details If you decide to process your shipment documentation online, select the appropriate packing list option and then contact all parties involved in the international sale to determine if your packing list needs to be signed. Try it for yourself here. There is mainly two packing way. The document contains a description of goods (e.g., quantity, price, weight, kind and other specifications) and is a declaration by the seller to … When you prepare your goods for shipment, you will be required to prepare a detailed export packing list. Shippers must create a compliant packing list document to be used by parties along the supply chain. This is a formal document that itemises quite a number of details about the cargo such as: The name of the exporter (referred to as the shipper) and their contact details (tel, fax, cell, e-mail), including physical (not postal) address Generally finishing section has to make packing list as well. Commercial Invoice/Packing List Item No. (You'll find an export packing list template here.) Here is the detailed information that must be included on packing list documents: A packing list is nothing more than the details of the products that have been packed into a shipment. The shipping packing list is one of the most important documents when sending or receiving any ocean freight shipment. Packing section is the part of finishing section of ready made apparel industry. Because any mistake on the packing list may cause a delay in clearance at the port of destination, make sure to follow all the necessary steps to ensure you get it right the first time. The preparation of goods for international shipping. Several weeks in advance of shipment, your freight forwarder, customs broker, bank, and customer needs to indicate how many copies they need and where each copy needs to be attached and distributed. You can get an idea of the layout of such a list by taking a look at Best To Do List Templates. It does not provide a value of shipping from the U.S. goods. In addition, customs and shipping agents use packing list to determine the exact … Packing List (also known as a bill of parcel, unpacking note, packaging slip, (delivery) docket, delivery list, manifest or customer receipt, shipping list) is a document which details the contents, and often dimensions and weight, of each package or container. Packing list, is an international trade document, used to identify details of the shipment in terms of packaging. Export packing. mixed pallets etc. For domestic shipments, they will place the document into the boxes of the shipment. A packing list accompanies an international shipment and is used to inform transportation companies about what they are moving. Originator or Name of Company Representative if the packing list is being completed on behalf of a company or individual: Bill of Lading: Total Pkgs Total Net Weight No. The packing list may be used by the freight forwarder to prepare a bill of lading for the ocean or air carrier and to understand how … This blank packing list template is a free printable and editable Microsoft Word document that allows you to document information on a shipment. A packing list occasionally used in cargo transportation to specify the way how shipping goods are packed for transportation. A packing list is a detailed statement of the contents of a package, which is used by the recipient to verify the contents. Packing list is one of the most important documents for both apparel merchandising and commercial department of an apparel manufacturing industry. Details of the person sending the shipment While a packing list is not required by customs in most countries, it is an important document in the export process. If you don't complete a packing list a myriad of problems can arise that can wreak havoc with your business. This is a shipping document that lists all the purchased goods to be shipped and the specific shipment recipient.. You can also describe it as a formal document showing an itemized list of goods within a shipping package. The certificate of origin (COO) is a declaration that details the country in which … It supports what is being shipped from one business to another and can accompany an inspection certificate. A Custom's Broker will use the packing list for clearance and entry into a foreign country. A commercial export invoice contains a great deal of information and acts as a bill of sale between a buyer and seller. A packing list accompanies an international shipment and is used to inform transportation companies about what they are transporting. It is a necessary safeguard against shipping incorrect cargo internationally. Certificate of Origin. It can be used as further evidence to support a payment. If you need more information speak to one of our trade specialists, we will be happy to answer any questions. of Units Net Weight (LBS/KGS) Unit of Measure Total Units (Indicate LBS/KGS) It is an attachment to a commercial invoice and cannot be used without the commercial invoice. Therefore, packing list documents are required for all seafreight and airfreight shipments. Normally, packing section packs the goods as per ratio or assortment. The packing list is a detailed summary of what you are shipping, how much of it is being sent, and where it is going. in a shipment. This is to be declared to customs and should be as accurate as possible. Markings, HS Code, Net Weight, Gross Weight and individual bags weight is necessary to be mentioned on the packing list. In the event of an inspection, inaccuracies in the packing list could result in delays and/or withdrawals. A packing list is a formal document that shows an itemised list of the goods within a shipping package (for identification and tallying purposes). A packing list should be made for all shipments consisting of more than one … Never substitute a packing list for a commercial invoice. A packing list typically includes a description, quantity, and weight for each item in a package. To prepare your packing list, delete all the prices on the invoice and double-check to see that the number of cases, weight (net, gross, metric) and measurements appear on the invoice. The packing list must meet the requirements of all parties along the supply chain. A packing list is much essential to make a commercial invoice and export documentation. Subscribe to receive Global Trade articles articles, news and more. It does not include the prices of the items being delivered. The document will typically state a number of details relating to the shipment including how they have been physically packed. Also, customs officials at the port of entry and port of exit may use the packing list to check the cargo. The freight forwarder, customs broker or other supply chain partners will use the information contained on the document to correctly identify and transport cargo. This includes weight and measurement. A packing list is a trade document that identifies details about the contents of a package. Upon booking a shipment, you will receive a number of documents to fill out correctly. A packing list is especially helpful in international trade transactions for confirming the number of items during the transportation stages. An export packing list should be securely attached to the outside of each shipping container, preferably in a waterproof packet and an envelope that is marked "Packing List Enclosed." Once the shipment reaches its destination the buyer can compare what has been ordered to what has been shipped. of Packages No. When you prepare your goods for shipment, you may be required to prepare a detailed export packing list. IncoDocs allows companies in over 100 countries to streamline their shipping document process. It also allows the customer and others involved in the transaction to check what has been shipped against the proforma invoice. What is a Packing List? However, be advised, you must make sure you match your product descriptions to that of any payment instrument so there is no confusion. This document should be used by the seller to quote at the beginning of an export transaction and it will eventually become the final commercial invoice used when goods are cleared through customs in the importing country. Exported shipments will have the list affixed to the exterior of the box. The seller should be completely at risk for appropriate, adequate and satisfactory packing, fulfillment of delivery, assurance of item for a capacity time of a half year, and right arrangement for the packing list. Assorted packing or Ratio packing: 4. Solid packing All harm and costs at all subsequent from lacking or deficient packing should be … The export packing list provides the exporter, the international freight forwarder, and the ultimate consignee with information about your shipment, the packing details, and the marks and numbers noted on the outside of the boxes. Solid Packing: In this method of packing, the carton box will include garments of a single color and same size. A packing list is the only way in which a consignment can be cleared for entry into a new market and most importantly the only way in which the border crossing or customs officer can tell what is supposed to be in each carton being delivered overseas. Obviously, liquids, powders, weapons, and chemicals will require special packing materials and techniques to ensure that they remain intact and to guarantee the safety of the people handling the packages. The seller may use the list as a final double-check that an order has been pulled and filled correctly. In simple language, a packing list is a document containing all necessary information concerning the item. Our team created IncoDocs to make global trade easy. Packing list. The degree of export packing required greatly depends on the kind of product, the mode of transportation, and the facilities at the shipment and destination port or airport. Export Packing List Export Packing List A sample and explanation of when an "Export Packing List" is used. Other names for this list include the packing slip, docket, manifest, or bill of the parcel. You should always make three or four extra copies of the packing list for your files, just in case. Shippers must create a compliant packing list document to be used by parties along the supply chain. For example, 20 shirts of a similar color say navy blue and the size say S will be put in one carton box. The list is used for the electronic export information (EEI) and is often used by the U.S. and foreign customs officials to verify goods. The export packing list is detailed as it contains the net and gross weights as well as the measurements of the dimensions of the items.Essentially. Using this packing list allows you to group together exactly how the items are packaged together, i.e. When it comes to commercial use, a packing list should include the following details. Packing list is a shipping document, which is widely used in … In this case, each line will detail the container number, seal number, description of goods along with package details and weights. In addition, the details will also be used on the Bill of Lading Bill of Lading with the agent or carrier (freight forwarder or shipping line) so that the cargo can be moved around accordingly. The Retailer's Guide to Free On Board (FOB), Insurance Coverage Needed to Cover Export Shipments, How to Manage Transport Documentation: Logistics and Supply Chain, The Importance of Country of Origin Certificates, Eleven Questions a Logistics Specialist Will Ask, Tips on How to Prepare a Proforma Invoice, The Balance Small Business is part of the. Guide | Create and Download a Proforma Invoice Template for Global Trade, Create a Commercial Invoice document for Import Export, Create and Download a USMCA Certificate of Origin Form. It will be used by Customs in the country of export or import to understand exactly how shipments are packaged and loaded to check product and packaging compliance and any import duties or taxes payable in the country of destination. It describes what you are exporting, references important transaction numbers, and it also serves as a vehicle for getting paid. An export packing list (PL) is a shipping document used during international trade activities. The transporter will use the packing list to issue a bill of lading (BOL). These problems range from not getting your goods delivered to the desired destination to not getting paid. Packing List: Garments packing list are one of the most important issues for the export of our garment product where as packing list can represent the different vital issue like shipment, transportation, foreign & local buyer, product items, size, etc. Please find the details below: 1. Different ways of packing are as follows: 3. An export packing list is a detailed document that states all of the product and packaging details contained in each shipment. The packing list is a detailed listing of the contents of the shipment and acts as a supporting document. This form includes fields for general shipping, customer, product and packing information. Each packing list should reference the shipment for which is made, and the line item totals should agree with the relevant commercial invoice. Pro Forma Invoice A pro forma invoice is an important document used as a negotiating tool between the seller and the buyer prior to an export shipment. Therefore, packing list documents are required for all seafreight and airfreight shipments. It includes information about the contents of the package and is usually contained in a waterproof packet, attached to the outside of the shipment. It also allows the customer and others involved in the transaction to check what has been shipped against the proforma invoice. An export packing list, for example, is far more detailed than a domestic one.
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